Vendor and supplier meetings: online meeting software for procurement and operations teams

Vendor meetings are about specifics. KEZAYO lets teams share specifications and samples on screen and agree details on call.

KEZAYO Meet is made in India by BIDUA Industries and is priced in rupees, so you can try it free and pay only when you need more.

Vendor meetings need clear specifications and written outcomes. Share the specification on screen, confirm quantities, timelines and prices, and note each decision in chat as you go. Keep a room for each major vendor so the history stays in one place.

After the meeting, send the agreed terms in writing and ask the vendor to confirm. This reduces misunderstandings and speeds up approvals.

What makes vendor and supplier meetings hard online

Specification review

Screen sharing.

Distant vendors

Join by link.

Negotiation notes

Chat and whiteboard.

Records

Reports.

How to run vendor and supplier meetings on KEZAYO, step by step

Share the agenda.
Review specs.
Negotiate and note terms.
Agree timelines.
Send the minutes.

KEZAYO features that help

Screen sharing

Share your whole screen, a window or a tab, so slides, spreadsheets, code or a recorded lesson are visible to everyone.

Collaborative whiteboard

Draw, write and explain on a shared whiteboard — with palm rejection for Apple Pencil — and save the board as PNG or PDF.

In-meeting chat

Share links, answers and files in chat without interrupting the speaker.

Join from a browser

Guests join from a link in their browser — no install and no account needed — on a laptop or a phone.

Meeting reports

After the meeting, get a report with attendance, polls, Q&A, transcript and a summary.

Scheduling and calendar

Schedule meetings in advance, share the link and keep upcoming sessions in one calendar.

Tips from teams who do this every day

Prepare documents beforehand.
Summarise decisions.
Keep a room per vendor.

Before you start: a quick checklist

Professional meetings are judged on punctuality, clarity and follow-up. A tidy setup and a short written summary do more for your reputation than any feature.

Send the link with an agenda and time zone
Use the waiting room and admit by name
Share only the window you need, not your whole desktop
Assign a note-taker and a time-keeper
Agree owners and dates for every action
Send a summary the same day

Mistakes to avoid

Starting without an agenda
Sharing the wrong window or private notifications
Letting the call run over without a decision
Skipping the follow-up message

Which KEZAYO plan fits?

Free for short calls.

Plan	Price	Participants	Meeting length
Free	₹0	up to 100	50 minutes
Starter	₹499 / month	up to 100	up to 4 hours
Pro	₹1,499 / month	up to 150	up to 12 hours
Business	₹2,499 / month	up to 300	up to 24 hours

Need a one-off big session? A Day Pass costs ₹2 per seat for 24 hours, paid from your wallet. See the full pricing.

Frequently asked questions

How do we avoid misunderstandings?

Write each agreed point in chat during the call and send a written confirmation afterwards.

Can vendors outside India join?

Yes. They join from a browser anywhere; share a calendar link so the time is clear in their time zone.

Is KEZAYO Meet free to start?

Yes. There is a free plan, and paid plans or a pay-per-seat Day Pass are available when you need longer meetings or larger audiences. All prices are in rupees.

Do participants need to install an app or create an account?

No. Guests join from a link in their browser. The Android, Windows, macOS and Linux apps are optional.

Which devices and browsers work?

Chrome, Edge, Safari and Firefox on laptops and phones, plus apps for Android, Windows, macOS and Linux.